ApIQ Is Already Paying Off. Now It Does Even More.
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If you manage AP, you know the drill. Invoices arrive from everywhere: supplier portals, the mailroom, your inbox, sometimes seemingly out of thin air. Someone has to reconcile each one against a PO, chase down a pricing discrepancy, track down whoever has to approve it, and hope it doesn't sit on a desk until a vendor calls asking where their payment is.
That’s painfully tedious and expensive. One customer told us their team manually enters 125 invoices a day, a process that eats four or more hours. Another reported an AP team of 10 specialists spending 100 hours a week just chasing down PO and invoice issues. A field audit at one distributor found a single accounting manager spent 19 hours in one week reconciling purchases alone.
That's the exact problem we built ApIQ to solve.
A quick recap: what is ApIQ?
ApIQ is Encompass's automated accounts payable solution, built natively into the Encompass ERP rather than bolted on as a third-party integration. It's powered by AI-driven OCR and intelligent matching, and it's designed to bring accuracy and speed to every step of the AP process:
- Eliminate manual errors by automating invoice-to-PO reconciliation
- Close month-end faster with real-time, transparent approval workflows
- Save money by reducing your time to approval to catch early payment discounts
- Gain real visibility into spend and budget accountability
Because it lives inside Encompass, ApIQ avoids the sync lags, mapping failures, and multi-platform maintenance that come with third-party AP tools. Your invoice data, purchase orders, and receiving records all stay in one core system.
We introduced ApIQ at BevAge, and since then it’s evolved to provide even more value.
What customers are telling us
KEG 1 Iowa is a good example of what ApIQ looks like in practice. Processing roughly 800 invoices a month across 200+ vendors, their team was losing hours to exception-chasing and hitting administrative bottlenecks every month-end close. After bringing ApIQ in, here's how their VP of Finance, Trevor Gosselink, summed up the impact:
"The largest wins we have seen are with the accuracy of data and transparency of approval process."
That's the pattern we're hearing across the board: fewer errors, faster approvals, and — maybe most importantly — everyone finally working off the same data instead of chasing emails and spreadsheets to figure out where an invoice is stuck.
What's new in ApIQ
We didn't stop at launch. In fact, we're rolling out three new capabilities this month that extend ApIQ even further into the day-to-day AP workflow:
- Direct Email Integration: Invoices don't have to be manually uploaded anymore. ApIQ can now automatically ingest invoices sent to your Outlook or Gmail inbox, classifying and routing them for processing without anyone lifting a finger.
- Multi-Invoice Document Splitting: Vendors don't always send one invoice per file. With smart page parsing, ApIQ can now identify and split multiple separate bills bundled inside a single large PDF, processing each one individually.
- Departmental Routing: Approval bottlenecks often come down to the wrong person seeing a bill. Departmental routing intelligently prioritizes assigning specific operational costs to the correct, pre-configured department members.
Together, these enhancements are aimed squarely at the friction points customers have called out from day one: invoices getting lost across channels, messy PDFs, and approvals stuck in the wrong inbox.
See it for yourself
If you're already an ApIQ customer, these enhancements are available this month. If not, we’d love for you to check it out! Reach out to your account manager to schedule a walkthrough of the new capabilities and see how ApIQ can transform your AP process.
